Having the ability to share your weekly diary with your virtual assistant will be a great asset to your business. There are several tools that allow you to do this, including Google Calendar and MyOffice.
Keeping track of projects with one of these tools will help you organize your business and keep things running smooth between yourself, your virtual assistant, and any clients you may have.
These calendar systems allow several people to see when events are happening and to make notes on a project’s status. You can also use these systems to assign tasks to your VAs and keep tabs on their progress.
To manage your calendar and projects effectively, you will want to make sure that each project is properly defined. It is important to enter accurate due dates and give yourself some ‘cushion’ in case a certain task takes longer to complete than expected.
Once that has been completed, it is time to create a game plan. This is when you will decide who is responsible for certain aspects of the projects. These systems will help you with this process and they will provide daily email reminders of due dates and help keep the project on track.
As each step of the project is coming together, it is important for all the parties to check in with each other and find out how things are going. When two or more people are working together, it is essential to keep communication lines open. These tools allow people to communicate effectively and easily.
These systems also allow you share files easily. As well all know, technology is great – until something goes wrong. Emails can get lost in cyberspace and sometimes whole computer systems crash. If your virtual assistant was storing important files for you on their computer and something happened with cost a data loss, your business could suffer.
When you use a diary sharing system, files can be stored online and if one party loses a copy, they can simply download the file again. This ensures that important notes and assignments will be kept safe and sound.
These systems will also allow you to share contact info with your VA. You won’t have to worry about sending your VA the correct info again. Simply type the information into your system once, and you’ll be able to access it.
Being able to share your weekly diary with a virtual assistant makes it extremely easy to work with someone – even if they live far away. In fact, having these capabilities may almost make it seem like you are working in the same office as your VA.
Versatile Assistant is a Virtual PA and Lifestyle Management business providing secretarial support to busy professionals. Find out how a virtual assistant can help you transform your business.